DocuWare Kinetic Solution
for Employee Management
Simplify life in your HR department with centralized, secure personnel documents and connect your team with fast, reliable workflows for recruiting, onboarding, performance and more.
Eliminate paper and disorganized shared drives. Get rid of long email chains and constant status inquiries. Move records into a secure environment to protect employees and your organization.
DocuWare Kinetic Solution for Employee Management digitizes, centralizes and organizes employees’ HR documents within a secure, searchable repository. Within the DocuWare solution, HR teams can use ready-to-go digital workflows and forms for applicant tracking, hiring, onboarding, separation, performance reviews and time-off request management.
Simplify your life in HR and refocus on the strategic programs that help employees.
Experience faster, simplified HR workflows
Behind every HR team are daily, time-consuming processes that keep employees informed and motivated and the business organized and safe. DocuWare Kinetic Solution for Employee Management delivers key preconfigured workflows to keep your HR team productive, compliant and service-oriented.
TARGETED RECRUITING AND HIRING
Create job postings, receive and automatically index resumés based on pre-defined skill sets, and use workflow to route applicants for review, schedule interviews and gather applicant feedback from all decision-makers. Set up automatic email notifications to candidates and build online application forms. Initiate a full onboarding and provisioning process with an offer letter.
FOSTERED TALENT POOL
Build a centralized pool of qualified applicants for current and future openings. Search across resumés, cover letters and applications for skills and other qualifications.
SEAMLESS EMPLOYEE ONBOARDING
Help your new colleagues feel well-informed from day one with a collated, custom set of employment documentation pre-filled from a single web form. Create a custom onboarding checklist for new equipment procurement, training registration and more, with automatic reminders to IT and other support staff.
PRODUCTIVE PERFORMANCE REVIEWS
Monitor each employee's performance, provide early assessments and conduct annual interviews in a structured manner. Invite employees to provide regular feedback. Use customizable log sheets and record new goals safely and securely in each employee's personnel file, then set the date for the next review.
EMPLOYEE SEPARATION
When an employee leaves the company, launch a separation form that includes all required exit documents that must be signed and lists all company property to be returned. Automating this process ensures nothing is missed and the exit process is completed accurately.
VACATION AND SICK LEAVE
Cut the work needed to track absences. Give employees the power to conveniently apply for vacation, business travel or medical leave. Managers receive notifications, and if the request is approved, time-off is subtracted from the employee's accrued total. Also ensure zero downtime with adaptable workflows that accommodate absences and get an instant overview of who is on vacation, working remotely or away for medical reasons.
CENTRALIZED EMPLOYEE FILES
Organize and store all employee records in a multi-tiered folder structure that differentiates access rights among HR, managers and employees — providing audit-readiness and compliance with EEOC, HIPAA, PII, GDPR and other regulatory requirements. Ensure employees have ready access to salary statements, reviews, benefit documents and more; enable managers to access defined sets of documents based on your company policies without HR's involvement and free up time to provide a better employee service.
LEGALLY COMPLIANT ADMINISTRATION
Make sure that confidential information stays confidential. Delete documents from job candidates and ex-employees within a specified deadline according to your retention policies. With detailed access rights and other protection mechanisms, you can easily comply with the requirements of the GDPR.
Achieve fast ROI with cloud
DocuWare Kinetic Solution for Invoice Processing is a preconfigured solution for automating invoice workflow and maintaining an integrated, compliant archive.
Built on DocuWare Cloud, a multitenant SaaS platform, the solution provides the reliability, scalability and security of a modern cloud application. Eliminate upfront costs with a subscription pricing model and extremely low professional services, and quickly get your finance team to full productivity with an intuitive user interface and robust admin controls.
Get up and running in just days.
Become a modern finance organization
- Automatically digitize and read incoming invoices and match them to purchase orders
- Use preconfigured workflows to accelerate the approval process
- Review and approve invoices via any mobile device
- Record approved invoices back to your accounting or ERP system through seamless integration
- Maintain a secure, organized and searchable invoice archive for audits and budget planning