Eliminate manual touch from your invoice process. Automate the capture, data extraction, routing and archiving of invoices for a straight, untangled workflow.
DocuWare Kinetic Solution for Invoice Processing
Capture incoming invoices from a network connected scanner, multifunction printer (MFP), mobile scan or directly from your email. DocuWare Intelligent Indexing extracts key data such as supplier, invoice number, date and amounts to match against purchase orders or to route invoices through a workflow approval process before securely archiving.
Automatically identify a valid vendor, check for duplicate invoices and mandatory fields, extract any split-code general ledger bookings, confirm payment terms and compare with your vendor database. Instantly approve or route invoices based on a quick match, a three-way match (vendor invoice, packing slip and PO) or other criteria. Align workflows to your approval policies to expedite decision making.
Receive instant notifications for invoices that cannot be automatically approved or routed. Automate the information flow between decision makers based on invoice amounts, vendor name or multi-level split code billing, and record notes directly on the invoice image with annotation functionality.
Integrate invoice workflow right into your financial application like QuickBooks, Sage, Microsoft Dynamics, SAP Business One or whatever your team uses. Post invoices back to your ERP and easily reference them later while maintaining compliance through a complete audit trail with versioning, encryption and automatic folder filing.